Assigning seats at UC San Diego using Canvas
June-August 2022 videos. See links, slides, and room spreadsheets farther down this page.
This is a playlist with several videos. To see the full playlist and select a video, use ≡ at the top of the video, or watch on YouTube.
- Part 1: How to upload a spreadsheet of text to Canvas
- Part 2: Getting seating charts and spreadsheets for UCSD classrooms
- Part 3: Random seat assignments and handling special seat requests
- Part 4: Every other seat and more patterns
- Part 5: Exam logistics
- Slides (PDF, large file, 33 MB)
- To skip or review chapters within each video, you'll need to watch on YouTube directly (rather than on this page) and use:
- Mac/iPad: OPTION + LEFT/RIGHT ARROW for the previous/next chapter
- Windows: CTRL + LEFT/RIGHT ARROW
- Android: Double tap with TWO fingers on the LEFT or RIGHT side of the video
- Or open the video description and jump to a chapter
- The buttons |◀ and ▶| are for the previous/next video, rather than previous/next chapter within the same video
- ADDITIONAL INSTRUCTIONS:
- Instructions for students flyer: Here is a screenshot with generic instructions. You should also announce specific instructions for your class, including which assignment to look for, e.g., "Final Exam Seat Assignment".
- Waitlists and Concurrent Enrollment: We recommend you wait until waitlisted students are removed from Canvas, but here is info on assigning seats sooner.
Click for older videos/instructions
PREVIOUS videos and instructions; most people should ignore these. These are provided for people who started with the Fall 2021 videos about the AIO spreadsheets, in case they want to refer to them. However, everyone else should start with the current videos and the spreadsheets provided on this page.
- October 2021 videos and
slides (large file, 33 MB)
Written instructions (based on the old October 2021 videos and the AIO spreadsheets) March 2022 update (about the new format spreadsheets)
- Academic Integrity Office: Spreadsheets of seat numbers in selected rooms. However, the spreadsheets below supersede the AIO spreadsheets, and the June 2022 videos are designed for using the spreadsheets below with Canvas.
- The NEW Part 1 video is the OLD Part 1 video plus more info about using SpeedGrader and the Canvas gradebook.
- The NEW Parts 2-4 roughly correspond to the OLD Parts 2 and 4, but are based on the new spreadsheets on this page instead of the AIO spreadsheets.
- The NEW Part 5 is an updated version of the OLD Part 3.
- October 2021 videos and slides (large file, 33 MB)
|Resource||Where to get it|
|Instructions||See videos and slides above|
|Classroom seat map||Classroom Details website for most rooms.
Some room maps are posted with the spreadsheets below.
|Room spreadsheet||Download your room spreadsheet below on this page.
These spreadsheets supersede the AIO spreadsheets for TritonEd.
|Class roster spreadsheet||Your class on Canvas > Grades > Actions > Export|
|Special requests||Collect special requests from your students by email or survey forms. E.g., left-handed seats, other special seats, and OSD students or athletes taking the exam separately. For coordinated classes, have all requests go to the coordinator, or have all instructors add the requests to a shared spreadsheet.|
Download the spreadsheet below for your room (if available). Features include:
- Help you prepare a file of seat assignments to upload to Canvas.
- Randomize seats.
- Use one room or multiple rooms.
- Filters for seating patterns, like every other row or seat; left/middle/right sections of room; left/right-handed seats; and combinations.
- Counting how many seats you'll get with different patterns, so you can try out scenarios.
|Catalyst (CTL)||0125 (new room; Classroom Details map 11/16/21 may have errors)|
|Center Hall (CENTR)||101, 105, 109, 113, 115, 119, 212, 214, 216|
|Cognitive Science Building (CSB)||001, 002, 004, 005|
|Copley International Conference Center (CICC)||101|
|Galbraith Hall (GH)||242|
|Humanities and Social Sciences (HSS)||
and revised seating chart (Dec 2021) — supersedes Classroom Details map 04/27/18
2250 (Ledden Auditorium)
|The Jeannie Auditorium (GA)||The Jeannie and revised seating chart (Dec 2021) — supersedes Classroom Details map 10/27/21|
|Mandeville Auditorium||Mandeville Auditorium spreadsheet and revised seating chart (Feb 2019) — supersedes Classroom Details map 07/19/16|
(new rooms; Classroom Details maps 10/29/21 may have errors)
|Pepper Canyon Hall (PCYNH)||106, 109, 120, 121, 122|
|Peterson Hall (PETER)||104, 108, 110|
Price Center West Theater|
Price Center East Ballroom spreadsheet and seating chart (see note below)
|Rec Gym||Rec Gym spreadsheet and seating chart (see note below)|
|Robinson (RBC)||2101 (Robinson Auditorium) (might be based on outdated info)|
|Sequoyah Hall (SEQUO)||147, 148|
|Solis Hall||104, 107|
|Warren Lecture Hall (WLH)||2001, 2005, 2111, 2113, 2115, 2204, 2205, 2207|
|York Hall||2622, 2722|
- For all rooms: It is strongly recommended to get the seating chart from the Classroom Details site (if available) or this page (for selected rooms) and visit the room before assigning seats. Seats break, rooms get renovated and the seating chart may change, etc.
- Check for broken seats and other issues, and mark them in the "Notes" column.
- Left-handed seats change every now and then as repairs are made; adjust those in the "Left-handed?" column.
- When rooms are renovated, sometimes the changes are major and the room spreadsheet will need to be redone, and other times, it's minor changes like row alignments and seat handedness. The Classroom Details maps are not usually updated for such minor changes, but such changes may still be important for assigning seats.
- If a spreadsheet needs to be updated, please let me know.
- If you find errors in the seating charts on the Classroom Details site, report them to Facilities.
PC East Ballroom and Rec Gym: These are not regular classrooms. They are temporarily set up for finals some quarters with movable furniture and taped row/column signs. The layout may change each time, particularly the number of rows and the gaps between the rows/columns. Before using this spreadsheet, you should (1) get the current seating chart, (2) visit the room once the furniture is set up, and (3) check that they match the seating chart shown here.